Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, December 6, 2011

Summary of the Douglass Ranch Home Owners Association / Property Owners Association

Board of Directors Meeting Minutes

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dated December 6, 2011

 

Attendees:

 

Brent Ballard, President
Susan Festag, Vice President
Lore Genender, Treasurer
Tom Washburn, Secretary
John Alme, Member At Large

 

Topics addressed include:

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• Selection of New Offices

  • After a short discussion the re-elected board members agreed to serve on the board as follows:
       Ms. Genender  Treasurer
       Ms. Festag    President
       Mr. Ballard   Vice President
       Mr. Washburn  Secretary
       Mr. Alme      Road and Grounds

• Proposed governance document re: reserve study

  • A draft 'Policy and Procedure Reserve Study' as recommended by the DR lawyer was presented.  The document states that DR does not currently have a Reserve Study. 

  • The draft Policy and Procedure Reserve Study was approved.

  • An item will be added POA's calendar to ensure an annual review of conflict of interest policies, procedures, and rules and regulations (also per SB 09-1359) is conducted.

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• Dog Lots & Letter to DOW

  • Per conversations with folks at the Colorado Parks and Wildlife (formerly known as the Department of Wildlife) a draft letter from DR POA to the CPW was re-edited. 

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• Dogs were reported to be on the rented Dunn's property. 

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• Covenant Questionnaires re: parking

  • Two questionnaire responses were received at the annual meeting. To date, eleven comments have been received.

  • The questionnaire will be included in the DR newsletter to be sent in mid-December.

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• Old DRPOA records

  • A collection of 1994 to 2002 / 2003 DR board minutes, stored in tubs, does not include minutes from '02 to '03. Mr. Washburn will look through his files for these minutes.

  • A Table of Contents for legal documents on the DR web site was requested.

  • Old tax records will be requested from Deb Gentile.

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• December newsletter

  • A draft newsletter was presented: comments to be made via email.  The newsletter will be sent with a 2011 Financial Status Report – which was not presented at the Annual Meeting.

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• Community Association Institute (CAI) Report

  • Discussed a CAI visit on 5 November . Attending the CAI meeting was reported to be well worth the time. Relevant topics were presented. Experts were available for consultation.

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• Yearly dues & liens (delinquent lots)

  • Two property owners have not yet paid 2011 dues. 

  • A dues deadline to be added to the Board's calendar.

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• 2012 DR Budget

  • $200 was authorized for updated QuickBooks software.

  • A draft 2012 DR budget will be presented at the next meeting.

  • A new CD was discussed.

  • The dates of the CDs will be inserted into the board's calendar.

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• Continuiing Items for Consideration

  • Received OK-to-cut trees on the bend in Douglass Ranch Drive approaching May Long Court. 

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• Next meeting is January 10, 2012,
   

 

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