Douglass Ranch HOA

Board of Directors Meeting Minutes

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Minutes of the Douglass Ranch Property Owners Association, December 6, 2011
Summary of the Douglass Ranch Home Owners Association / Property Owners Association
Board of Directors Meeting Minutes
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dated December 6, 2011
 
Attendees:
 
Brent Ballard, President
Susan Festag, Vice President
Lore Genender, Treasurer
Tom Washburn, Secretary
John Alme, Member At Large
 
Topics addressed include:
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  • Selection of New Offices

    • After a short discussion the re-elected board members agreed to serve on the board as follows:
         Ms. Genender  Treasurer
         Ms. Festag    President
         Mr. Ballard   Vice President
         Mr. Washburn  Secretary
         Mr. Alme      Road and Grounds

  • Proposed governance document re: reserve study

    • A draft 'Policy and Procedure Reserve Study' as recommended by the DR lawyer was presented.  The document states that DR does not currently have a Reserve Study. 

    • The draft Policy and Procedure Reserve Study was approved.

    • An item will be added POA's calendar to ensure an annual review of conflict of interest policies, procedures, and rules and regulations (also per SB 09-1359) is conducted.

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  • Dog Lots & Letter to DOW

    • Per conversations with folks at the Colorado Parks and Wildlife (formerly known as the Department of Wildlife) a draft letter from DR POA to the CPW was re-edited. 

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  • Dogs were reported to be on the rented Dunn's property. 

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  • Covenant Questionnaires re: parking

    • Two questionnaire responses were received at the annual meeting. To date, eleven comments have been received.

    • The questionnaire will be included in the DR newsletter to be sent in mid-December.

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  • Old DRPOA records

    • A collection of 1994 to 2002 / 2003 DR board minutes, stored in tubs, does not include minutes from '02 to '03. Mr. Washburn will look through his files for these minutes.

    • A Table of Contents for legal documents on the DR web site was requested.

    • Old tax records will be requested from Deb Gentile.

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  • December newsletter

    • A draft newsletter was presented: comments to be made via email.  The newsletter will be sent with a 2011 Financial Status Report – which was not presented at the Annual Meeting.

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  • Community Association Institute (CAI) Report

    • Discussed a CAI visit on 5 November . Attending the CAI meeting was reported to be well worth the time. Relevant topics were presented. Experts were available for consultation.

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  • Yearly dues & liens (delinquent lots)

    • Two property owners have not yet paid 2011 dues. 

    • A dues deadline to be added to the Board's calendar.

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  • 2012 DR Budget

    • $200 was authorized for updated QuickBooks software.

    • A draft 2012 DR budget will be presented at the next meeting.

    • A new CD was discussed.

    • The dates of the CDs will be inserted into the board's calendar.

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  • Continuiing Items for Consideration

    • Received OK-to-cut trees on the bend in Douglass Ranch Drive approaching May Long Court. 

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  • Next meeting is January 10, 2012,
     

 
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