Douglass Ranch HOA
Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, December 6, 2011
Summary of the Douglass Ranch Home Owners Association / Property Owners Association
Board of Directors Meeting Minutes
dated December 6, 2011
Attendees:
Brent Ballard, President
Susan Festag, Vice President
Lore Genender, Treasurer
Tom Washburn, Secretary
John Alme, Member At Large
Topics addressed include:
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Selection of New Offices
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After a short discussion the re-elected board members agreed to serve on the board as follows:
Ms. Genender Treasurer
Ms. Festag President
Mr. Ballard Vice President
Mr. Washburn Secretary
Mr. Alme Road and Grounds
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Proposed governance document re: reserve study
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A draft 'Policy and Procedure Reserve Study' as recommended by the DR lawyer was presented. The document states that DR does not currently have a Reserve Study.
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The draft Policy and Procedure Reserve Study was approved.
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An item will be added POA's calendar to ensure an annual review of conflict of interest policies, procedures, and rules and regulations (also per SB 09-1359) is conducted.
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Dog Lots & Letter to DOW
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Per conversations with folks at the Colorado Parks and Wildlife (formerly known as the Department of Wildlife) a draft letter from DR POA to the CPW was re-edited.
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Dogs were reported to be on the rented Dunn's property.
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Covenant Questionnaires re: parking
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Two questionnaire responses were received at the annual meeting. To date, eleven comments have been received.
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The questionnaire will be included in the DR newsletter to be sent in mid-December.
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Old DRPOA records
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A collection of 1994 to 2002 / 2003 DR board minutes, stored in tubs, does not include minutes from '02 to '03. Mr. Washburn will look through his files for these minutes.
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A Table of Contents for legal documents on the DR web site was requested.
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Old tax records will be requested from Deb Gentile.
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December newsletter
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A draft newsletter was presented: comments to be made via email. The newsletter will be sent with a 2011 Financial Status Report – which was not presented at the Annual Meeting.
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Community Association Institute (CAI) Report
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Discussed a CAI visit on 5 November . Attending the CAI meeting was reported to be well worth the time. Relevant topics were presented. Experts were available for consultation.
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Yearly dues & liens (delinquent lots)
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Two property owners have not yet paid 2011 dues.
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A dues deadline to be added to the Board's calendar.
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2012 DR Budget
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$200 was authorized for updated QuickBooks software.
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A draft 2012 DR budget will be presented at the next meeting.
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A new CD was discussed.
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The dates of the CDs will be inserted into the board's calendar.
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Continuiing Items for Consideration
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Received OK-to-cut trees on the bend in Douglass Ranch Drive approaching May Long Court.
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Next meeting is January 10, 2012,