Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, November 15, 2012

Summary of the Douglass Ranch Home Owners Association / Property Owners Association

Board of Directors Annual Meeting Minutes


dated November 15, 2012

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Attendees:

Susan Festag,     President

Brent Ballard,    Vice President
Lore Genender,  Treasurer

John Alme,         Road and Grounds
Tom Washburn,  Secretary

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Selected Committee Reports:

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President’s Report

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  • Parking Covenants update was attempted this year but there was not consensus among the working group members to make it work.

  • Per formal request, a dog has been approved on the Stanzler lot in accordance with DR attorney advice.

  • Pond Maintenance was reviewed by Mr. William Blatchley, Mountain Mutual Reservoir Company. Current leaks in the stand-pipe allow DR to be in compliance with a requirement for a constant flow of water out of the pond. 

  • The Board approved up to $1000 to reimburse expenses paid to maintain the pond. Most likely this will be used to install an aerator.

  • The DR website was used by two realtors in pending home sales.

  • A DR Phone Directory update was mailed out.

  • A Garbage Survey taken in 2012 found that most residents did not want to change garbage haulers.

  • A new Governance Policy was put in place.  The state mandated policy applies to Formal Reserve Studies and does not apply to Douglass Ranch. 

  • A  master calendar was created to ensure that dates are met with respect to required reports, bills and so on.

  • Dog Restricted Lots

    • The DR attorney recommends a change of covenants to accommodate dogs (without going to Jeffco).

  • ​Next year’s goals

    • ​Dog Lots
    • New Colorado HOA Requirements which will include required records by an HOA.
    • Fire department support for fire mitigation.

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Treasurer’s Report

  • All 2012 HOA dues and fees have been collected.

  • Several financial status reports were distributed and discussed.

  • Road fund status

  • Road fund plan shows a higher goal for funds in the bank than we currently have.  The road fund “shortage” in the bank reflects the cost of periodic repairs. 

  • 2013 Budget


Roads and Grounds Report

  • The POA appears to be financially able to manage a road resurface if it were necessary.


Nomination and Election of Board Members

  • John Allen was voted to serve on the Board.


Member Comments/New Business

  • Discussion topics:

    • Current state of DR parking covenants.

    • JeffCo incinerator on nearby Parker Road.

    • Renters should be aware of the covenants.

    • No activity in the Shaffer's Crossing subdivision.​ 

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