Douglass Ranch HOA
Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, November 15, 2012
Summary of the Douglass Ranch Home Owners Association / Property Owners Association
Board of Directors Annual Meeting Minutes
dated November 15, 2012
Attendees:
Susan Festag, President
Brent Ballard, Vice President
Lore Genender, Treasurer
John Alme, Road and Grounds
Tom Washburn, Secretary
Selected Committee Reports:
President’s Report
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Parking Covenants update was attempted this year but there was not consensus among the working group members to make it work.
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Per formal request, a dog has been approved on the Stanzler lot in accordance with DR attorney advice.
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Pond Maintenance was reviewed by Mr. William Blatchley, Mountain Mutual Reservoir Company. Current leaks in the stand-pipe allow DR to be in compliance with a requirement for a constant flow of water out of the pond.
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The Board approved up to $1000 to reimburse expenses paid to maintain the pond. Most likely this will be used to install an aerator.
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The DR website was used by two realtors in pending home sales.
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A DR Phone Directory update was mailed out.
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A Garbage Survey taken in 2012 found that most residents did not want to change garbage haulers.
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A new Governance Policy was put in place. The state mandated policy applies to Formal Reserve Studies and does not apply to Douglass Ranch.
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A master calendar was created to ensure that dates are met with respect to required reports, bills and so on.
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Dog Restricted Lots
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The DR attorney recommends a change of covenants to accommodate dogs (without going to Jeffco).
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Next year’s goals
- Dog Lots
- New Colorado HOA Requirements which will include required records by an HOA.
- Fire department support for fire mitigation.
Treasurer’s Report
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All 2012 HOA dues and fees have been collected.
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Several financial status reports were distributed and discussed.
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Road fund status
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Road fund plan shows a higher goal for funds in the bank than we currently have. The road fund “shortage” in the bank reflects the cost of periodic repairs.
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2013 Budget
Roads and Grounds Report
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The POA appears to be financially able to manage a road resurface if it were necessary.
Nomination and Election of Board Members
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John Allen was voted to serve on the Board.
Member Comments/New Business
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Discussion topics:
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Current state of DR parking covenants.
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JeffCo incinerator on nearby Parker Road.
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Renters should be aware of the covenants.
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No activity in the Shaffer's Crossing subdivision.
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