Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, November 15, 2012

Summary of the Douglass Ranch Home Owners Association / Property Owners Association

Board of Directors Annual Meeting Minutes

dated November 15, 2012

​

Attendees:

Susan Festag,     President

Brent Ballard,    Vice President
Lore Genender,  Treasurer

John Alme,         Road and Grounds
Tom Washburn,  Secretary

​

Selected Committee Reports:

​

President’s Report

​

• Parking Covenants update was attempted this year but there was not consensus among the working group members to make it work.

• Per formal request, a dog has been approved on the Stanzler lot in accordance with DR attorney advice.

• Pond Maintenance was reviewed by Mr. William Blatchley, Mountain Mutual Reservoir Company. Current leaks in the stand-pipe allow DR to be in compliance with a requirement for a constant flow of water out of the pond. 

• The Board approved up to $1000 to reimburse expenses paid to maintain the pond. Most likely this will be used to install an aerator.

• The DR website was used by two realtors in pending home sales.

• A DR Phone Directory update was mailed out.

• A Garbage Survey taken in 2012 found that most residents did not want to change garbage haulers.

• A new Governance Policy was put in place.  The state mandated policy applies to Formal Reserve Studies and does not apply to Douglass Ranch. 

• A  master calendar was created to ensure that dates are met with respect to required reports, bills and so on.

• Dog Restricted Lots

  • The DR attorney recommends a change of covenants to accommodate dogs (without going to Jeffco).

• ​Next year’s goals

  • ​Dog Lots
  • New Colorado HOA Requirements which will include required records by an HOA.
  • Fire department support for fire mitigation.

​

Treasurer’s Report

• All 2012 HOA dues and fees have been collected.

• Several financial status reports were distributed and discussed.

• Road fund status

• Road fund plan shows a higher goal for funds in the bank than we currently have.  The road fund “shortage” in the bank reflects the cost of periodic repairs. 

• 2013 Budget

Roads and Grounds Report

• The POA appears to be financially able to manage a road resurface if it were necessary.

Nomination and Election of Board Members

• John Allen was voted to serve on the Board.

Member Comments/New Business

• Discussion topics:

  • Current state of DR parking covenants.

  • JeffCo incinerator on nearby Parker Road.

  • Renters should be aware of the covenants.

  • No activity in the Shaffer's Crossing subdivision.​ 

​

​

​