Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, August 27, 2012

Summary of the Douglass Ranch Home Owners Association / Property Owners Association

Board of Directors Meeting Minutes


dated August 27, 2012

Attendees:

Susan Festag,     President

Brent Ballard,    Vice President
Lore Genender,  Treasurer

John Alme,         Road and Grounds
Tom Washburn,  Secretary

Topics addressed include:

Treasurer's Report

  • Review of Financial Status Reports

  • 2012 Annual Dues – Status of Delinquent Properties
          There are still three lots with outstanding dues payments

  • Credit/Debit Card
          Will attempt to get a credit card from the bank before the next meeting.

  • Additional Financial Issues
          Next year's budget discussed.

Road and Grounds report

  • Road surface repair to fix the “alligatoring” cost $980 at Meadowridge Lane and Gordon Ct. 

  • Martin Marietta, Westminster, CO was asked for a courtesy bid for overlay of the private roads in Douglass Ranch. 

  • A tree blocking the view of stop sign at bottom of Meadowridge Lane to be cut down.

  • Noxious weeds at Douglass Ranch road side were sprayed. 

Parking Covenants - Working group report

  • There are two hardline camps in the Parking Covenants Working Group and that no further progress was made in agreeing on new parking restrictions.

  • Current covenants state that all vehicles must be garaged.

Dog Lots – Letter to Zoning Administrator/Updated information

  • No forward progress on this task.  Use of a consultant to assist with Jeffco procedures is still planned.

Continuing/New Items for Consideration

  • Updated directory

    • An updated directory has been completed. Renters are not included in this directory.

  • Noxious weeds

    • Noxious Weeds were mentioned in the last Douglass Ranch newsletter.

  • Updated road plan

    • An updated road plan is under discussion between Mr. Alme and Dick McAtee.

  • Pond Maintenance

    • William Blatchley of Mountain Mutual Reservoir Company visited with several board members and the Lenharts on August 27th. After much discussion it was agreed that the pond is in a satisfactory state. No action by Douglass Ranch is required.

    • Mr. Blatchley noted that the inoperable overflow valve was a concern. However, the Douglass Ranch pond is a small pond and will likely never be called upon to release water.

    • The pond's current discharge (via leaks) most likely meets our obligation to release water to downstream neighbors. We are “in compliance” with our decree, 87CW148.

    • Elk Creek Fire Department to be asked to check the cistern and the fire connection at the pond.

  • Jeffco Incinerator

    • A June 13th Jeffco meeting was attended where a slash incinerator was approved by the Elk Creek Fire Marshall and Jeffco Commissioners.

  • Snow plowing contract

    • A snow plowing contract with Ray's Snowplowing, Conifer was signed. 

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