Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, August 27, 2012

Summary of the Douglass Ranch Home Owners Association / Property Owners Association

Board of Directors Meeting Minutes

dated August 27, 2012

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Attendees:

Susan Festag,     President

Brent Ballard,    Vice President
Lore Genender,  Treasurer

John Alme,         Road and Grounds
Tom Washburn,  Secretary

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Topics addressed include:

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Treasurer's Report

• Review of Financial Status Reports

• 2012 Annual Dues – Status of Delinquent Properties
        There are still three lots with outstanding dues payments

• Credit/Debit Card
        Will attempt to get a credit card from the bank before the next meeting.

• Additional Financial Issues
        Next year's budget discussed.

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Road and Grounds report

• Road surface repair to fix the “alligatoring” cost $980 at Meadowridge Lane and Gordon Ct. 

• Martin Marietta, Westminster, CO was asked for a courtesy bid for overlay of the private roads in Douglass Ranch. 

• A tree blocking the view of stop sign at bottom of Meadowridge Lane to be cut down.

• Noxious weeds at Douglass Ranch road side were sprayed. 

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Parking Covenants - Working group report

• There are two hardline camps in the Parking Covenants Working Group and that no further progress was made in agreeing on new parking restrictions.

• Current covenants state that all vehicles must be garaged.

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Dog Lots – Letter to Zoning Administrator/Updated information

• No forward progress on this task.  Use of a consultant to assist with Jeffco procedures is still planned.

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Continuing/New Items for Consideration

• Updated directory

  • An updated directory has been completed. Renters are not included in this directory.

• Noxious weeds

  • Noxious Weeds were mentioned in the last Douglass Ranch newsletter.

• Updated road plan

  • An updated road plan is under discussion between Mr. Alme and Dick McAtee.

• Pond Maintenance

  • William Blatchley of Mountain Mutual Reservoir Company visited with several board members and the Lenharts on August 27th. After much discussion it was agreed that the pond is in a satisfactory state. No action by Douglass Ranch is required.

  • Mr. Blatchley noted that the inoperable overflow valve was a concern. However, the Douglass Ranch pond is a small pond and will likely never be called upon to release water.

  • The pond's current discharge (via leaks) most likely meets our obligation to release water to downstream neighbors. We are “in compliance” with our decree, 87CW148.

  • Elk Creek Fire Department to be asked to check the cistern and the fire connection at the pond.

• Jeffco Incinerator

  • A June 13th Jeffco meeting was attended where a slash incinerator was approved by the Elk Creek Fire Marshall and Jeffco Commissioners.

• Snow plowing contract

  • A snow plowing contract with Ray's Snowplowing, Conifer was signed. 

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