Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, August 27, 2012

Summary of the Douglass Ranch Home Owners Association / Property Owners Association

Board of Directors Meeting Minutes

dated August 27, 2012


Susan Festag,     President

Brent Ballard,    Vice President
Lore Genender,  Treasurer

John Alme,         Road and Grounds
Tom Washburn,  Secretary

Topics addressed include:

Treasurer's Report

  • Review of Financial Status Reports

  • 2012 Annual Dues – Status of Delinquent Properties
          There are still three lots with outstanding dues payments

  • Credit/Debit Card
          Will attempt to get a credit card from the bank before the next meeting.

  • Additional Financial Issues
          Next year's budget discussed.

Road and Grounds report

  • Road surface repair to fix the “alligatoring” cost $980 at Meadowridge Lane and Gordon Ct. 

  • Martin Marietta, Westminster, CO was asked for a courtesy bid for overlay of the private roads in Douglass Ranch. 

  • A tree blocking the view of stop sign at bottom of Meadowridge Lane to be cut down.

  • Noxious weeds at Douglass Ranch road side were sprayed. 

Parking Covenants - Working group report

  • There are two hardline camps in the Parking Covenants Working Group and that no further progress was made in agreeing on new parking restrictions.

  • Current covenants state that all vehicles must be garaged.

Dog Lots – Letter to Zoning Administrator/Updated information

  • No forward progress on this task.  Use of a consultant to assist with Jeffco procedures is still planned.

Continuing/New Items for Consideration

  • Updated directory

    • An updated directory has been completed. Renters are not included in this directory.

  • Noxious weeds

    • Noxious Weeds were mentioned in the last Douglass Ranch newsletter.

  • Updated road plan

    • An updated road plan is under discussion between Mr. Alme and Dick McAtee.

  • Pond Maintenance

    • William Blatchley of Mountain Mutual Reservoir Company visited with several board members and the Lenharts on August 27th. After much discussion it was agreed that the pond is in a satisfactory state. No action by Douglass Ranch is required.

    • Mr. Blatchley noted that the inoperable overflow valve was a concern. However, the Douglass Ranch pond is a small pond and will likely never be called upon to release water.

    • The pond's current discharge (via leaks) most likely meets our obligation to release water to downstream neighbors. We are “in compliance” with our decree, 87CW148.

    • Elk Creek Fire Department to be asked to check the cistern and the fire connection at the pond.

  • Jeffco Incinerator

    • A June 13th Jeffco meeting was attended where a slash incinerator was approved by the Elk Creek Fire Marshall and Jeffco Commissioners.

  • Snow plowing contract

    • A snow plowing contract with Ray's Snowplowing, Conifer was signed.