Douglass Ranch HOA
Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, August 27, 2012
Summary of the Douglass Ranch Home Owners Association / Property Owners Association
Board of Directors Meeting Minutes
dated August 27, 2012
Attendees:
Susan Festag, President
Brent Ballard, Vice President
Lore Genender, Treasurer
John Alme, Road and Grounds
Tom Washburn, Secretary
Topics addressed include:
Treasurer's Report
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Review of Financial Status Reports
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2012 Annual Dues – Status of Delinquent Properties
There are still three lots with outstanding dues payments -
Credit/Debit Card
Will attempt to get a credit card from the bank before the next meeting. -
Additional Financial Issues
Next year's budget discussed.
Road and Grounds report
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Road surface repair to fix the “alligatoring” cost $980 at Meadowridge Lane and Gordon Ct.
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Martin Marietta, Westminster, CO was asked for a courtesy bid for overlay of the private roads in Douglass Ranch.
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A tree blocking the view of stop sign at bottom of Meadowridge Lane to be cut down.
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Noxious weeds at Douglass Ranch road side were sprayed.
Parking Covenants - Working group report
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There are two hardline camps in the Parking Covenants Working Group and that no further progress was made in agreeing on new parking restrictions.
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Current covenants state that all vehicles must be garaged.
Dog Lots – Letter to Zoning Administrator/Updated information
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No forward progress on this task. Use of a consultant to assist with Jeffco procedures is still planned.
Continuing/New Items for Consideration
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Updated directory
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An updated directory has been completed. Renters are not included in this directory.
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Noxious weeds
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Noxious Weeds were mentioned in the last Douglass Ranch newsletter.
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Updated road plan
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An updated road plan is under discussion between Mr. Alme and Dick McAtee.
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Pond Maintenance
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William Blatchley of Mountain Mutual Reservoir Company visited with several board members and the Lenharts on August 27th. After much discussion it was agreed that the pond is in a satisfactory state. No action by Douglass Ranch is required.
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Mr. Blatchley noted that the inoperable overflow valve was a concern. However, the Douglass Ranch pond is a small pond and will likely never be called upon to release water.
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The pond's current discharge (via leaks) most likely meets our obligation to release water to downstream neighbors. We are “in compliance” with our decree, 87CW148.
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Elk Creek Fire Department to be asked to check the cistern and the fire connection at the pond.
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Jeffco Incinerator
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A June 13th Jeffco meeting was attended where a slash incinerator was approved by the Elk Creek Fire Marshall and Jeffco Commissioners.
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Snow plowing contract
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A snow plowing contract with Ray's Snowplowing, Conifer was signed.
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