Douglass Ranch HOA
Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, April 3, 2012
Summary of the Douglass Ranch Home Owners Association / Property Owners Association
Board of Directors Meeting Minutes
dated April 3, 2012
Attendees:
Susan Festag, President
Brent Ballard, Vice President
Lore Genender, Treasurer
John Alme, Road and Grounds
Tom Washburn, Secretary
Topics addressed include:
Treasurer's Report
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Review of Financial Status Reports/Updated budget
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Change in checking account signatures/CD Move/Taxes
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Ms. Genender to investigate details behind a credit card vs. a debit card, including setting a limit on the card.
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2012 Annual Dues – status/documentation of delinquencies
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POA Dues Status: 3 lots are outstanding: Hagers and Moats still have not paid dues.
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Liens are next. Attorney will be contacted.
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Ms. Genender to send third notice (with a $20 late fee) to Hager and Moats.
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Ebert's unpaid dues.
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Discussion: Whether to ask attorney about a personal judgment - i.e.: a lien against wages. The board decided not to go this way because costs outweigh amount owed ($195).
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Board approved motion to waive Ebert’s 2010 Douglass Ranch dues for 1/2 yea due to difficulty in collection.
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Parking Covenants - Working group report
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The first meeting was summarized:
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two general points of agreement were reached with one additional point having near agreement.
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split into two groups to see whether the progress of discussion can be advanced.
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Dog Lots - Letter to DOW/Response & Rezoning handouts - Jeffco Planning & Zoning
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The DOW letter was shown to Jefferson County. Jeffco recommends a full rezoning hearing.
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Jeffco zoning process: Pre-app cost is $200 with possible additional fees.
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Outcome is uncertain.
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Atttempting to request a DOW meeting with a goal of getting a DOW statement of whether we are in or out of a wildlife area.
Jeffco Planning & Zoning - Associations registration/Distribution of information
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Registered with Jeffco Planning & Zoning to be notified of upcoming zoning changes.
DORA – HOA Registration/HOA annual report
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Registered with DORA
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If you are not registered, then you cannot file a lien.
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A DORA coversheet of the HOA annual report was distributed to board members. The coversheet referenced a DORA website: http://www.dora.state.co.us/
Attorney Letter – 2012 Fee Schedule/Secretary of State Report
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Discussed a table of attorney fees e.g.: for $100/month the attorney would be on call for our questions.
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BoRD agreed that we will continue to work with our attorney on an "as needed" basis.
Firefighters’ dinner – May 3, 2012
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At the next Bunko, word will go out regarding a planned 5/3 date for the Fireman’s dinner as hosted by Douglass Ranch. An announcement will be inserted in the newsletter.
Front Entrance Barrel/Other Flower Barrels
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The flower barrel is now gone. John Allen removed it. Jane Spooner recommends a Costco barrel
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A new front entrance barrel may set the stage for replacement of other neighborhood barrels.
Continuing/New Items for Consideration
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Updated road plan
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Waiting for a road plan contact from Dick McAtee.
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CAI update
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CAI (Community Associations Institute) contact email address for Douglass Ranch changed to the Douglass Ranch e-mail address.
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Notification of board meetings
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A DORA reference to Colorado statutes to notify POA members of board meetings was noted. Board meeting dates to be listed on web site.
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List of old board members
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A list of previous DR board members was prepared and will be presented to board members at the next meeting.
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Fire safe community
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Firewise: May not have enough neighborhood interest.
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Elk Creek Fire Dept information to be requested for newsletter.
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Noxious weeds
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An announcement will be inserted in the June newsletter.
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DR Neighborhood Directory
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A new Douglass Ranch directory is desired.
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DR Pond
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Aattorney to be consulted regarding neighborhood obligation with respect to the pond.
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Master Calendar – review
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A Master Calendar was distributed. The calendar provides a way to pass on important dates to successor board members.