Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, October 17, 2016
Annual Meeting Minutes

Summary of the Douglass Ranch Home Owners Association / Property Owners Association
Board of Directors, Annual Meeting Minutes

dated October 17, 2016


Susan Festag, President
Todd Williams, Vice President
Carl Price, Treasurer

Barbara Pleva, Secretary
Randy Jensen, Roads & Grounds Commitee Chair

A quorum of 30 property owners was present.


Topics addressed include:

  • President's Report

    Accomplishments of 2016 were discussed.


  • Treasurer's Report

      The POA financial status, a Profit and Loss statement and the Budget were presented.


  • Roads and Grounds

      A Road Reserve Projection Worksheet and Repair Options were presented.


  • Discussion Topics

a. JeffCo Re-zoning Request - Retreat & Conference Center

The Board is opposed to the Retreat & Conference Center.  Ads are being placed expressing our opposition.  Jefferson County Commissioners will hold a hearing on the matter on October 25th.

b. Elk Creek Wildland Fire Specialist’s Assessment

The recent Douglass Ranch Firewise Community assessment as performed by Elk Creek Fire Department is the first step in obtaining a Firewise Community designation for
Douglass Ranch.   A followup meeting with Chief McLaughlin will be arranged to further understand the ratings given to neighborhood properties.

c. Fire Ban Restrictions- Position Papers

Two position papers regarding fire ban restrictions were discussed.  The DR attorney stated the Board has legal authority to impose a fire ban.  A question was posed as to whether nearby HOA's impose similar bans.

d. Survey Amended Covenants & Design Review Board

The recent survey to remove the Design Review Standards from the Covenants did not have enough votes.  Thus updates to the Design Review Standards are more difficult to implement.

Member Comments/New Business

One comment was received that this meeting was more of an informative meeting rather than a decision making meeting.  Another meeting should be held in three months.