Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, September 23, 2016

Summary of the Douglass Ranch Home Owners Association / Property Owners Association

Board of Directors Meeting Minutes

dated September 23, 2016


Susan Festag, President
Barbara Pleva, Secretary
Carl Price, Treasurer
Randy Jensen, Roads & Grounds Committee Chair
Todd Williams, Vice President
Also in attendance:
Gail Hite, member


Topics addressed include:
Treasurer's Report


  • Reviewed a Treasurer's Report as distributed via email before the meeting.  The Board discussed the transfer of funds to the Road Repair Fund.

Continuing Business

  • Design Review Board - The board approved remodeling plans submitted by Mr. David Froman.

  • Roads & Grounds - The spreadsheet submitted by Mr. Jensen was reviewed, discussed and will be submitted at the annual meeting.

  • New Website - Confirmed we have cancelled Association Voice website membership. New website renewal to be added to Master Calendar.

  • Elk Creek Fire Department Assessment - Will follow up with ECFD Chief McLaughlin to determine if we can have the final report for the annual meeting.

  • Request for Ban/Restrictions on Outdoor Fires - Two position papers were  submitted prior to the board meeting for review. The papers will be distributed at the annual meeting for discussion and a straw vote.

  • Procedures for Enforcing Covenants - Several neighbors expressed interest in purchasing new mail posts. Mr. Williams is looking into having these posts available for purchase.

  • Rezoning Request - Emmaus Retreat & Conference Center - Board was updated on current issues.  
    The next meeting of the Board of County Commissioners will take place on October 25 th. 

  • The Board was requested to:
    1. send a letter to the Board of County Commisioners stating its opposition to the rezoning.  
    2. send letters asking for the support of the Sheriff’s Department and the Elk Creek Fire Department.   
    3. DRPOA should coordinate efforts with other HOA’s such as Glen Elk and Elk Falls.


New Business Items

  • Snow Plow Contract - The 2017 Snow Plow contract has been signed. 

  • Planning for Annual Meeting October 17, 2016
    i. Formal Notices & Proxies - To be mailed immediately.
    ii. The agenda, treasurer’s reports, road reports and position papers will be assembled by the Secretary for distribution to the members at least one week prior to meeting date.

Master Calendar

  • Reviewed the master calendar.  The water report, due the end of October, will be prepared.

Next regular board meeting is TBD.