Douglass Ranch HOA
Board of Directors Meeting Minutes
Minutes of the Douglass Ranch Property Owners Association, January 28, 2016
Summary of the Douglass Ranch Home Owners Association / Property Owners Association
Board of Directors Meeting Minutes
dated January 28, 2016
Attendees:
Susan Festag, President
Barbara Pleva, Secretary
Carl Price, Treasurer
Randy Jensen, Roads & Grounds Commitee Chair
Rick Koth, Design Review Standards
Not in attendance:
Todd Williams, Vice President
Topics addressed include:
Treasurer’s Report
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Reviewed a corrected Financial Status Report.
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New snow plow contract should state that plowing to be done when 2-4 inches of snow falls.
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Reviewed and approved a Budget for 2016.
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Invoices for 2016 HOA fees have been mailed.
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Reviewed and approved an Expense Form to be used for reimbursement of expenses for DRPOA business.
Continuing Business
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The POA is up to date on all Mandatory Reports and Registrations.
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Collection of Minutes from Previous Board.
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Design Review Board Proposal
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Reviewed the questions and answers from the attorney meeting attended by Ms. Festag, Mr. Price and Mr. Williams.
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Discussed removing the Supplemental Covenants and the Design Standards from the covenants.
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The membership to be surveyed to see what covenants are considered most important. Survey questions to be suggested in a February 26 meeting.
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Roads & Grounds
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A road Plan was presented which budgets $6000 for patching on a yearly basis.
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Jefferson County stated they are responsible for 25 feet out each direction from the center of Douglass Ranch Drive.
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Website Update
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The new website is almost complete. Necessary documents have been uploaded. Minor updates remain.
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Mission Statement
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No updates to the Mission Statement. Will review at the next Board Meeting.
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DRPOA Directory
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Directory updates have been mailed with the November Newsletter.
New Business Items
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The Amended Responsible Governance Policies required by C.R.S. 38-33.3-209.5(1) Collection Policy and Procedure was approved.
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The amended policy for Inspection and Copying of Association Records was approved.
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Plan for Compliance with HOA Records Act-HB1237 to be reviewed
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Review of the Master Calendar
Next Meeting: March 31, 2016.