Douglass Ranch HOA

Board of Directors Meeting Minutes

Minutes of the Douglass Ranch Property Owners Association, January 28, 2016

Summary of the Douglass Ranch Home Owners Association / Property Owners Association

Board of Directors Meeting Minutes

dated January 28, 2016

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Attendees:

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Susan Festag, President
Barbara Pleva, Secretary
Carl Price, Treasurer
Randy Jensen, Roads & Grounds Commitee Chair

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Rick Koth, Design Review Standards

 

Not in attendance:
Todd Williams, Vice President
 

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Topics addressed include:

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Treasurer’s Report

• Reviewed a corrected Financial Status Report.

• New snow plow contract should state that plowing to be done when 2-4 inches of snow falls.

• Reviewed and approved a Budget for 2016.

• Invoices for 2016 HOA fees have been mailed.

• Reviewed and approved an Expense Form to be used for reimbursement of expenses for DRPOA business.

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Continuing Business

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• The POA is up to date on all Mandatory Reports and Registrations.

• Collection of Minutes from Previous Board.

• Design Review Board Proposal

• Reviewed the questions and answers from the attorney meeting attended by Ms. Festag, Mr. Price and Mr. Williams.

• Discussed removing the Supplemental Covenants and the Design Standards from the covenants. 

• The membership to be surveyed to see what covenants are considered most important. Survey questions to be suggested in a February 26 meeting.

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• Roads & Grounds

• A road Plan was presented which budgets $6000 for patching on a yearly basis. 

• Jefferson County stated they are responsible for 25 feet out each direction from the center of Douglass Ranch Drive.

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• Website Update

• The new website is almost complete. Necessary documents have been uploaded.  Minor updates remain.

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• Mission Statement 

• No updates to the Mission Statement.  Will review at the next Board Meeting.

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• DRPOA Directory 

• Directory updates have been mailed with the November Newsletter.

 

New Business Items

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• The Amended Responsible Governance Policies required by C.R.S. 38-33.3-209.5(1) Collection Policy and Procedure was approved.

• The amended policy for Inspection and Copying of Association Records was approved.

• Plan for Compliance with HOA Records Act-HB1237 to be reviewed

• Review of the Master Calendar
   

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Next Meeting: March 31, 2016.

 

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